Hilcorp Energy Company
Document Controls Specialist
Requisition # 18-176.P
Category Alaska Corporate
Hilcorp, founded in 1989, is one of the largest privately-held oil and natural gas exploration and production companies in the United States and is the largest oil producer in Louisiana. Headquartered in Houston, TX, Hilcorp has over 1,350 employees in multiple operating areas including the Gulf Coast of Texas and Louisiana, the Northeast United States, and Alaska's Cook Inlet and North Slope. Our formula is to grow the company by leveraging our core competencies and operational expertise. Our proficiency in these key areas has resulted in significant growth over the last several years. Hilcorp is consistently acknowledged for its culture, values and ethics. In fact we have been recognized by multiple, local and national, publications as one of the best places in America to work. In addition Hilcorp has also been commended for its unique programs that foster charitable giving by its employees and our emphasis on partnering with the communities in which we operate. We take great pride in our accomplishments and strive to maintain a culture that will allow for continued growth.
Hilcorp Energy is an Affirmative Action/Equal Opportunity Employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and any other basis protected by law. Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources direc tly.
Facilitate the proper care, custody, and control of compliance controlled documents.
Assist in the Administrative and Technical Management of Change (MOC) process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
Perform document controls functions and deliver professional results in a timely and efficient manner.
Provide customer support and training on document control procedures and standards.
Identify, document, and provide input to management towards the continued development of the Records Information Management (RIM) program - procedures, processes, templates, applications, etc.
Collect and provide transactional data as required to support the management of budget and expenditures.
Collect and provide information to support compliance audits.
Gather statistical data (document control metrics) to support project requests.
Train and mentor fellow Document Controls Specialists and support personnel.
Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
Adheres to the company's values - integrity, ownership, urgency, alignment and innovation.
Supports company vision and mission
Adheres to established work schedule, attendance standards and is punctual to work and meetings
Other duties as assigned by management.
Five (5) to seven (7) years' experience in oil and gas document controls
Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-building, Turnover processes, and technical close-out.
Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
Ability to accurately solve problems and exceptional proficiency in document controls.
Communication and negotiation skills to manage ambiguity, conflict and uncertainty in a culturally diverse environment.
Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
Ability to complete multiple, diverse tasks of differing priorities without close supervision.
Ability to perform tasks and achieve results with a high degree of accuracy and precision.
Excellent administrative and organizational skills.
Expertise in the use and application of the following software:
Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook)
Bachelor's Degree from an accredited four-year university or college in Business, Library Science or a closely related field.
Certifications, Licenses, Registrations
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HILCORP IS A COMPANY BUILT ON ENERGY… The energy of our people and the energy we produce. Energy that keeps the lights on and helps make America energy independent. We are one of the largest, privately-held exploration and production companies in the United States. Our success is a direct result of hard work and dedication to doing the right thing. Protecting the environment and ensuring a safe, healthy workplace are priority one for Hilcorp